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How to forward emails from Outlook to another account by creating a ‘rule’ that does it for you automatically

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There are times when you might want to automatically forward email that’s arriving in Outlook to another account. If you’re going on vacation, for example, it can be convenient to auto-forward messages to a coworker.

Outlook makes forwarding email easy to do, once you know how.

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How to forward emails from Outlook

1. In Outlook, make sure you’re in the Mail view. In the ribbon bar, click “Rules,” and then click “Create Rule” in the drop-down menu.

How to forward emails from Outlook 1

How to forward emails from Outlook 1


Dave Johnson/Business Insider

2. The Create Rule dialog box will automatically be ready to create about whatever email is currently selected, but mail forwarding isn’t one of the action options, so click “Advanced Options” in the lower right corner. You should see the Rules Wizard.

How to forward emails from Outlook 2

How to forward emails from Outlook 2


Dave Johnson/Business Insider

3. To use the Rules Wizard, you’ll need to specify two things: What messages to act on this is the rule’s “condition” and what to do with the message, which in this case will be forwarding it to another email account. Start by specifying the condition. If you want to forward all email that is sent to a certain email account, click the checkbox for “through the specified account.” Then, in the Step 2 field at the bottom of the dialog box, click “specified” and choose the email account you want to act on.

How to forward emails from Outlook 3

How to forward emails from Outlook 3


Dave Johnson/Business Insider

4. You can also choose to forward email “sent only to me” (as opposed to mass mailings like newsletters) or any of the other options. You can also choose multiple conditions, so they work together such as emails sent to a specific account that are addressed only to you.

5. When you’re done, click “Next”

6. Click the checkbox for “forward it to people or public group.” In the Step 2 field at the bottom, click “people or public group” and choose a contact from your Outlook contacts to forward the email to. Click “Next.”

How to forward emails from Outlook 4

How to forward emails from Outlook 4


Dave Johnson/Business Insider

7. If you would like to add any exception, such as not forwarding any email with certain words in the subject line, do that on this page. You can review the lengthy list of options to see if anything applies. Click “Next.”

8. To finish the rule, give it a name and then click “Finish.”

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