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How to create folders in Outlook in 4 simple steps

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  • Outlook folders can be used to organize everything from emails to contacts to tasks to your various calendars.
  • The method used to create an Outlook folder in the most recent 2019 version of the software will work for several older variations of the software as well.
  • Visit Business Insider’s homepage for more stories .

Outlook can become a crowded place fast. You’ve got emails from coworkers, clients, managers, and your direct reports. You might also have four different calendars to manage. And you also have your contacts, messages, and the list goes on.

As in all of life, so too in Outlook: organization is key. The good news is that in all the recent versions of Outlook, making folders into which you can organize everything from a certain category of email to a batch of notes is as easy as creating a new folder.

Here’s how to create folders in Outlook.

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How to create folders in Outlook

1. Open Outlook and log in if needed.

2. On the left menu, click on Mail, Calendars, Contacts, or wherever you want to add the new folder.

3. Right click on the desired location of the new folder (“Sent Items” e.g.) and select “New Folder” from the popup window.

Create folders in Outlook 1

Create folders in Outlook 1


Steven John/Business Insider

4. Right click and type in a name for the folder added organization achieved.

Create folders in Outlook 2

Create folders in Outlook 2


Steven John/Business Insider

And remember that you can always right click on a folder to rename it if you want.

Related coverage from Tech Reference :

  • How to add a signature in Microsoft Outlook in 2 different ways
  • How to change your email signature in Outlook in 2 different ways
  • How to use Bcc in Microsoft Outlook to send emails privately to multiple people
  • How to add Zoom to your Outlook account to video conference with your contacts
  • How to change your time zone in Outlook to correspond to local time

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